Warehouse Process: 6 basic functions you need to know about

In previous articles we have discussed what warehouse management is. We also saw the consequences of not implementing it in our note on ant theft. So, now it is time to ask ourselves, what are the functions of a warehouse process?

The functions of a warehouse process can vary according to the nature of the organization to which it belongs. They also vary according to the size and logistics processes they use.

However, there is a more or less general consensus of agreement on the most basic functions of this process. Let's review some of them:

1. Warehouse goods receiving process.

The goods receiving function includes a large upstream logistics task. For this process to be carried out correctly, we must first determine the requirements of the mechanical, human and computer resources. This will ensure that everything runs smoothly in the receiving area.

Then, the first step is a fundamental analysis of the goods received. The dimensions and weight of each good or product will be checked. The incoming quantities must also be recorded.

Why is this important? Because it will allow us to adequately decide on which machinery we will use to unload the merchandise. Prioritizing the use of those that are optimal for both receiving and dispatching resources.

2. Warehouse Process: Quality Control Function

Let's continue to answer our initial question: What is done in a warehouse? For that let's look at the second warehouse process. Specifically, its primary function: quality control.

This should be limited to the task of verifying that the contents of the packaging match the description of the products. How do we verify this? By using the delivery notes that accompany the goods.

These forms summarize the characteristics of the product and all the information related to its delivery, such as, for example, the number of units. A manager will perform a selective analysis of a random product.

Here the resistance of the packaging will also be verified for subsequent storage in the dispatch area or in the central warehouse. After its revision, the packaging will be modified in case it is considered that the product requires special storage conditions.

3. Activities performed in the warehouse: Inventory Control Function

The third activity performed in the warehouse is inventory control. After quality control, the quantity of products is counted. Once this is checked against the information on the delivery note or delivery note, and verified to be correct, the data is loaded into the system.

This load in the warehouse process system must contain clear, accurate and updated information on the location of the goods. When the merchandise is removed from its location, the removal of the product from this location must be marked.

Only at this time will this storage sector be considered empty. To avoid confusion and delays in storage.

4. Warehouse process: storage function

Within the warehouse process is the storage function of the products.

Before proceeding with this activity, it must be corroborated that the central warehouse is prepared for this. This implies having the appropriate transfer and movement systems for the nature and properties of the products that are usually handled.

5. How does a warehouse function in a company? Order picking function

Central warehouses are usually used for the preparation of orders destined for other regional branches. It is important that space is provided for this purpose.

Consideration should be given to the possibility of performing this warehousing process at ground level and with automated tools. This will reduce setup times and provide more convenience to the employees involved in the warehousing system.

6. Order fulfillment function in the warehouse process

It is important to keep the supply chain flowing quickly and efficiently. And this will be one of the core functions of the warehouse process.

This will only be possible if the above functions are properly performed.


In this article we have seen what are the functions of the warehouse processes. We also analyzed each one in detail. However, it is appropriate to remember the benefits of implementing a warehouse management software that reinforces these results. You can review the products of Rosmiman IWSM, Dynamic Business Central ERP, or Blue Yonder.